Application Timeline Schedule
All events require approval from Council, so for your convenience we have provided below an application timeline schedule to assist you on your way to a well time managed event.
Major Events
Please note that this scheduled could vary according to the event
| Timeline prior to event |
Item required by Council from event organiser |
|
Minimum – 16 weeks |
- Event application
- Development application (if applicable)
- Event application fee
- Draft site plan
- Park/beach booking
- Community hall booking (if applicable)
- Traffic management plan
- Occupation of site for greater than 3 days – temporary license
|
| Minimum – 12 weeks |
- Application notification from Council
|
| Minimum – 10 weeks |
- Notification to police and other services (if applicable)
- Temporary licence (if applicable)
- Community hall fee (if applicable)
- Park/beach booking fee (if applicable)
|
| Minimum – 8 weeks |
- Engineer’s report for stage or structure 10m2 or more
- Environmental management plan
- Risk management plan
|
| Minimum – 4 weeks |
- V1-Food Business form completed (if applicable)
- Section 138 application (if applicable)
|
| Minimum – 21 days |
- Liquor licence (if applicable)
|
| Minimum – 14 days |
Copy of event public liability insurance cover
Fireworks permit and copy of public liability insurance (if applicable) Finalised site plan
Emergency responses plan
Letterbox drop to surrounding area (if applicable) |
Smaller Events
Please note that this scheduled could vary according to the event
| Timeline prior to event |
Item required by Council from event organiser |
| Minimum – 8 weeks |
- Traffic Management Plan (if applicable)
- Temporary licence (if applicable)
|
| Minimum – 6 weeks |
- Event application
- Event application fee
- Draft site plan
- Park/beach booking
- Community hall booking (if applicable)
|
| Minimum – 4 weeks |
- Application notification from Council
- V1-Food businesses form completed (if applicable)
- Environmental management plan
- Risk management plan
- Section 138 application (if applicable)
|
| Minimum – 21 days |
- Liquor licence (if applicable)
|
| Minimum – 2 week |
- Copy of event public liability insurance cover
- Notification to police and other services (if applicable)
- Park/beach booking fee (if applicable)
- Finalised site plan
- Emergency responses plan
- Letterbox drop to surrounding area (if applicable)
|