When to Apply to Hold Your Event
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When to Apply to Hold Your Event

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Application Timeline Schedule

All events require approval from Council, so for your convenience we have provided below an application timeline schedule to assist you on your way to a well time managed event.

Major Events

Please note that this scheduled could vary according to the event

Timeline prior to event Item required by Council from event organiser
Minimum – 16 weeks
  • Event application
  • Development application (if applicable)
  • Event application fee
  • Draft site plan
  • Park/beach booking
  • Community hall booking (if applicable)
  • Traffic management plan
  • Occupation of site for greater than 3 days – temporary license
Minimum – 12 weeks
  • Application notification from Council
Minimum – 10 weeks
  • Notification to police and other services (if applicable)
  • Temporary licence (if applicable)
  • Community hall fee (if applicable)
  • Park/beach booking fee (if applicable)
Minimum – 8 weeks
  • Engineer’s report for stage or structure 10m2 or more
  • Environmental management plan
  • Risk management plan
Minimum – 4 weeks
  • V1-Food Business form completed (if applicable)
  • Section 138 application (if applicable)
Minimum – 21 days
  • Liquor licence (if applicable)
Minimum – 14 days
  • Copy of event public liability insurance cover
  • Fireworks permit and copy of public liability insurance (if applicable)
  • Finalised site plan
  • Emergency responses plan
  • Letterbox drop to surrounding area (if applicable)

Smaller Events

Please note that this scheduled could vary according to the event

Timeline prior to event Item required by Council from event organiser
Minimum – 8 weeks
  • Traffic Management Plan (if applicable)
  • Temporary licence (if applicable)
Minimum – 6 weeks
  • Event application
  • Event application fee
  • Draft site plan
  • Park/beach booking
  • Community hall booking (if applicable)
Minimum – 4 weeks
  • Application notification from Council
  • V1-Food businesses form completed (if applicable)
  • Environmental management plan
  • Risk management plan
  • Section 138 application (if applicable)
Minimum – 21 days
  • Liquor licence (if applicable)
Minimum – 2 week
  • Copy of event public liability insurance cover
  • Notification to police and other services (if applicable)
  • Park/beach booking fee (if applicable)
  • Finalised site plan
  • Emergency responses plan
  • Letterbox drop to surrounding area (if applicable
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